ARDEM provides an invoice processing solution that can manage all the paper  invoice documents coming through an accounts payable department – vendor invoices, freight bills, time reports which are often modular in design and can help cut costs and improve efficiency, whilst also boosting control.   ARDEM is managed by experienced professionals aided with high-end Invoice processing data entry skills which ultimately eliminates paper from accounts payable.  This invoice data entry solution should integrate seamlessly with back end finance solutions such as Oracle E-Business, PeopleSoft, JD Edwards, SAP, Coda and more. All paper and electronic formats can be processed through complex workflow processes.

Main benefits of our invoice processing solutions:

– Reduced costs and volumes of data entry – Reduced cost and time in coding and authorizing invoices – Removal of duplicate invoices – Improved supplier relations – Increased productivity of the accounts payable department – Improved control over key business processes – Improved level of service to internal departments – Improved management information – Elimination of the “paper chase” through accounting outsourcing.

How it Works.

When invoices enter the accounts payable department, they can either be scanned into the invoice processing solution or if they are in an electronic format, the data is transferred. Optical Character Recognition (OCR) technologies can be sometimes be used to automatically read the data on the invoice, however, this requires quite a fair amount of manual clean up after the process- usually requiring more time for the entire process.  ARDEM’s double key + compare quality check entry method is the most accurate way to have data entry services accomplished.   This manual data entry can be carried out using a range of indexing tools and series of programmatic validations to make this a quick and accurate process. To share the invoice data and avoid duplicate data entry, invoice management platforms are often integrated with the financial system.   For any invoices that arrive without purchase orders (POs), the coding and authorization modules can be used to automate the coding and approval. The coding module allows either the procurer or the accounts payable department to code the lines of the invoice online. This reduces the issues of invalid or inappropriate codes being used and speeds up the process by using intelligent defaults and validation rules. Authorization modules automates the invoice approval process: email alerts are sent to procurers with a hyperlink to their in-tray where they can view a list of invoices to be authorized. They can then either accept or reject each invoice, with options to refer or forward to a colleague as well.   For invoices with purchase orders, matching and resolution modules allow any invoices that automatically match the receipts to be automatically posted to a client’s finance system. If invoices arrive with no receipts, the invoice processing solution will prompt the procurers to receipt the goods using similar functionality to the authorization modules. It also manages the approval process for discrepancies between orders/receipts and invoices, and facilitates coding adjustments for authorized discrepancies.   Once invoices are approved, the invoice processing solution can post the details to the client’s finance system, the invoice image and associated details are then available for retrieval.   Using ARDEM’s invoice processing services makes analysis a simple step, and ensures your business processes are running as efficiently as possible.   ARDEM data entry services clients are located in New York, New Jersey, California, Texas, Colorado, Nevada, Arkansas, Oklahoma, Illinois, Massachusetts, Florida, Ohio, Missouri Wisconsin, Virginia, Maryland, Kentucky and across other states and in Canada. ARDEM document scanning service clients are found in New York, New Jersey, Virginia, Maryland, Washington D.C. and Connecticut. More information….. ARDEM Incorporated 908 359 2600 sales@ardem.com www.ardem.com